Historically, companies view their utility invoices as an "uncontrollable" cost. Now you can effectively manage your energy spend and control it's effect on your bottom line through Coleman | Hines' TotalBill 360™ program. Take your utility bill full-circle!
Accounting departments are tasked with paying utility invoices. How do you manage your energy costs with just payment history? You can’t! The missing element to managing your energy cost is the capturing of the utility data on the invoices. Without this, you have no visibility into how, where and why your energy costs are spinning out of control.
Data Capture
In addition to bill payment, we are able to capture all of the information on your invoice. Some of the information includes:
- Invoice Date, Amount & Due Date
- Deposit Indicator & Amount
- Days of Service - From/To
- Total Usage Units (Except Electric)
- Deposit Indicator & Amount
- Meter Number, Tax Code, & More
- On-Peak, Off-Peak, Mid-Peak
- Actual Usage, Actual Demand & Billed Demand
We also verify if you have any deposits with the utilities. When possible, we will get any deposit returned to you or investigate less costly alternatives such as a letter of credit.
Cost / Benefit
According to accounting magazine publications, the average cost to pay an invoices is $12.71. Even if your costs are less, through our unique process and scalability,
TotalBill 360™ will reduce your per invoice costs significantly. Coleman | Hines’ average time to pay an invoice is about one day which also means greatly reducing your late fees and disconnect notices. Additionally, you receive the benefit of dollars recovered through our auditing, deposit recovery and rate analysis process. TotalBill 360™online web portal allows for various analyses providing even more benefit.Audit
Coleman | Hines’ team of Certified Energy Managers and utility professionals know how to leverage the data to your advantage. We verify that the invoice is correctly billed through our bill auditing process. If you are billed incorrectly, we contact the utility on your behalf and get the overbilled amount refunded.
Rate Analysis
Did you know that Utility companies do not have the obligation to place you on the most economical tariff? Many times they will just select the default rate. Let Coleman | Hines ensure you are on the best rate available.
Reporting Paying the invoices for less is just a portion of the value that TotalBill 360™ brings to your company. The real value is the capture of the utility invoice data and the ability to execute and drive results. With TotalBill 360™, you have total visibility to the utility information through a web reporting portal. Reports range from trending and variance reports to weather and green-house emissions.
Additional Related Services
Open/Close Services
With our full service we manage the entire Utility ordering process for new sites from pre-construction to finish. We work with your designated team of developers, contractors, utility personnel, landlords, project managers, architects, engineers and accountants to ensure that the utilities are set-up properly and on the most cost effective utility tariff. This includes ensuring the utilities are:
With our full service we manage the entire Utility ordering process for new sites from pre-construction to finish. We work with your designated team of developers, contractors, utility personnel, landlords, project managers, architects, engineers and accountants to ensure that the utilities are set-up properly and on the most cost effective utility tariff. This includes ensuring the utilities are:
- ordered and installed correctly
- are ready on time
- with the least amount of disruption
- with the least infrastructure cost
- with the best possible pricing from the utility
We will work with you to customize the right service for your needs.
Lease Auditing
Leased-based Utility and CAM bills are difficult to understand and audit. Many companies ignore or push off this work due to the complexities and resources required to review these invoices. Successful lease audits require the right blend of contractual lease and utility knowledge. Our lease audit services range from contractual review to site compliance determination to negotiation for recovery of past and future utility costs. Coleman | Hines will also provide recommendations for future lease language to help mitigate these issues in the future. Stop leaving money on the table and let Coleman | Hines’ do this work for you!
Carbon Emissions Reporting
TotalBill 360 is able to report on various Carbon Emissions for any bill that is tracked in our system. You are able to sort over a period of time, and will track total emissions by fuel type, as well as a detailed view by site.
Leased-based Utility and CAM bills are difficult to understand and audit. Many companies ignore or push off this work due to the complexities and resources required to review these invoices. Successful lease audits require the right blend of contractual lease and utility knowledge. Our lease audit services range from contractual review to site compliance determination to negotiation for recovery of past and future utility costs. Coleman | Hines will also provide recommendations for future lease language to help mitigate these issues in the future. Stop leaving money on the table and let Coleman | Hines’ do this work for you!
Carbon Emissions Reporting
TotalBill 360 is able to report on various Carbon Emissions for any bill that is tracked in our system. You are able to sort over a period of time, and will track total emissions by fuel type, as well as a detailed view by site.
